Can restaurant owners deduct employee meals?
Yes, restaurant owners can deduct meals provided to employees in most situations. The IRS allows a full deduction for meals furnished on your premises for your convenience as the employer. Restaurants almost always meet this test because staff need to be available during service, cannot easily leave during rush periods, and providing meals keeps them on-site and ready to work.
The deduction is based on your actual food cost, not the menu price. If an employee eats a $16 entree during their shift, your deduction is what those ingredients cost you, typically $5-7 depending on your food cost percentage. Track employee meals separately from comps given to customers or from food waste.
Family meal before service is an industry standard and fully deductible. You are feeding your team so they can work a full shift without leaving and so they can taste and describe the specials. That is a business necessity, not just a perk. The same applies to shift meals eaten during breaks when employees are expected to remain on premises.
For restaurants and food service businesses, keeping simple records makes the deduction defensible. A daily log showing how many staff meals were provided and what food was used is enough. You do not need receipts for each plate, but you should be able to show a reasonable pattern if questions arise.
The employee side matters too. Meals provided for your convenience on business premises are generally not taxable income to staff. They do not need to report the value on their taxes, and you do not withhold anything. This only applies when the meal is primarily for your benefit as the employer rather than as additional compensation.
Discounted meals work differently. If you offer employees 50% off menu prices when they eat on their own time, you can deduct your food cost for what they consume. The discount itself is not a deduction since there was never revenue. Depending on how you structure it, the employee may have taxable income, so check with your tax preparer on your specific policy.
Do not confuse employee meals with comps to customers, friends, or influencers. Those fall under different rules and are typically only 50% deductible as business entertainment. Employee shift meals are a separate category with better treatment.
Over a full year of daily staff meals, this deduction adds up. Clean small business bookkeeping that tracks these costs separately makes the savings easy to capture at tax time and keeps you prepared if the IRS ever asks questions.
The Treasure Valley's Tax and Accounting Team
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