Trucking & Transportation
You run your business from behind the wheel. We make sure the books don't pile up like miles.
The Cab Is Your Office
You run your business from behind the wheel. There is no front desk, no admin assistant, no filing cabinet. Just you, the road, and a stack of fuel receipts wedged between the seat and the console.
The driving is the easy part. It is everything else that piles up. IFTA reports. Per diem logs. Equipment maintenance records. Insurance paperwork. Every mile you drive creates documentation that needs to be tracked somewhere. Most trucking operations run lean. There is no back office staff to handle this while you are on the road.
That is where we come in. We handle the financial side so you can focus on running loads and growing the fleet.
IFTA and the Fuel Tax Headache
Every quarter you owe the state. Actually, you owe multiple states. The International Fuel Tax Agreement requires you to report miles driven and fuel purchased in every jurisdiction you passed through. Miss the deadline or file incorrectly and you are looking at penalties, interest, and potential audit flags.
Fuel is your biggest expense after the truck payment. If you are not tracking it properly by state, you are either overpaying taxes or underreporting and building up liability. Neither outcome is good for cash flow or peace of mind.
IFTA Compliance
IFTA Compliance
We track your fuel purchases and miles by state. When the quarterly deadline comes, your report is ready. No scrambling through receipts or guessing at mileage.
Fuel Cost Analysis
Fuel Cost Analysis
We monitor your fuel spending as a percentage of revenue. You will know if costs are creeping up and where the money is actually going.
Deductions You Are Missing
Trucking has tax advantages that most owner-operators do not fully use. The DOT per diem rate is a significant deduction for days spent on the road. Equipment depreciation can be structured to front-load tax savings in the year you buy the truck. Form 2290 for heavy highway vehicle use tax needs to be filed correctly and on time.
Then there is the classification question. If you hire other drivers as owner-operators, the IRS scrutinizes those relationships closely. Getting it wrong can result in back taxes, penalties, and a lot of stress. These are areas where proper setup and ongoing tracking make a real difference.
Per Diem Tracking
Per Diem Tracking
The federal per diem for truckers is a real deduction that reduces taxable income. We track your eligible days and calculate the deduction correctly at year end.
Equipment Depreciation
Equipment Depreciation
Section 179 and bonus depreciation allow you to write off equipment purchases in the year you buy. We help you time purchases and structure the deduction to your advantage.
Form 2290 Filing
Form 2290 Filing
Heavy Highway Vehicle Use Tax is due every August for trucks over 55,000 pounds. We handle the filing and make sure your stamped Schedule 1 is ready when you need it.
Owner-Operator Compliance
Owner-Operator Compliance
If you use other owner-operators, we ensure the 1099s get filed and the relationship is documented properly. This keeps you on the right side of IRS classification rules.
Know Your Cost Per Mile
The most important number in trucking is cost per mile. Not a guess. Not an average from three years ago. The actual cost right now, including fuel, maintenance, insurance, payments, and everything else it takes to keep that truck moving.
When you know your real numbers, you price loads correctly. You know which lanes make money and which ones you should pass on. You walk into the bank for a new truck loan with clean financials that show exactly what your operation earns. You stop flying blind and start running a real business.
Profitability by Truck
Profitability by Truck
If you run multiple trucks, we track income and expenses for each one. You will know which units are performing and which ones are dragging down the fleet average.
Financing Ready
Financing Ready
Lenders want to see verified financial statements. When it is time to add another truck or trailer, you have clean books that demonstrate your ability to take on the payment.
The Treasure Valley's Tax and Accounting Team
The Next Step:
A Short Conversation
Tell us what you're dealing with. We'll listen, answer your questions, and give you a straightforward quote.
